FAQs

REGISTRATION

  • how do i register?

    You can register for AidEx by visiting the registration form, which will be accessible on this website once it's live.

  • how much does it cost to attend aidex brussels?

    AidEx Geneva is free to attend for all not-for-profit organisations. This includes access to all conference sessions, the networking drinks reception and the exhibition. Please note, all attendees do need to organise and pay for their own travel and accommodation.

  • WHO ATTENDS AIDEX?

    AidEx is the largest event of its kind and brings together over 2,500 professionals from 65+ countries. Attendees come from UN Agencies, International Federation of Red Cross and Red Crescent Societies, international and local NGOs, Government, Community Based Organisations, Private Sector Companies, Foundations and Donors, relevant media, associations among many others. 

  • DO I NEED TO PRE-REGISTER TO ATTEND?

    It is recommended that you pre-register your attendance to AidEx to avoid having to register at Palexpo. Pre-registered visitors will be able to collect their entry badge quickly on arrival or pre-print their badge for quick access to the Event

  • i have registered but not received any confirmation email. what should i do?

    All pre-registered attendees will receive a confirmation email shortly after completing the registration form. If you do not receive your confirmation, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. Badges will not be posted in advance, you will either be able to download these or they will be available to collect when you arrive.

  • i have registered, but can no longer attend. can my colleague attend on my behalf?

    If you can no longer attend AidEx Geneva, you are welcome to invite a colleague to attend on your behalf. They must however register separately with their details either in advance or once they arrive at the venue, Brussels Expo.

  • do aidex sponsor/pay for delegates to attend the event?

    AidEx Geneva welcomes over 2,500 attendees each year, we do not charge an entry fee for the event but unfortunately we cannot pay for delegate's accommodation and travel. 

GENERAL

  • WHERE IS AIDEX Geneva HELD?

    AidEx Geneva is held in Hall 4 of Palexpo, a event venue in Geneva and a short walk away from Geneva Airport and a variety of bus stops from the city centre.

    Hall 4,  Palexpo,
    Rte François-Peyrot 30,
    1218 Le Grand-Saconnex, Switzerland

  • WHAT ARE THE DATES AND OPENING TIMES OF AIDEX BRUSSELS?

    AidEx Geneva dates and opening times are:

    Wednesday 25 October 2023: 09:00 - 17:30 

    Thursday 26 November 2023: 09:00 - 17:00

  • I NEED A VISA, HOW DO I OBTAIN A LETTER OF INVITATION FOR MY APPLICATION?

    It is the responsibility of all delegates to arrange a visa to Switzerland, should you need one, we can provide a letter to assist your application. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. with details on your company plus the required details as follows:

    Your full name as on your passport:
    Passport number:
    Nationality:
    Date of Birth:

  • HOW DO I GET TO AIDEX Geneva?

    AidEx Geneva takes place near the Geneva International Airport with connections across most of Europe and many destinations in parts of Africa and Asia. The airport also has a train station which links with major cities across continental Europe. For more detailed travel information, click here.

  • WHERE CAN I SEE THE CONFERENCE PROGRAMME AND SPEAKER LIST?

    The conference programme and speakers have not yet been announced for AidEx 2021. You can sign up to our e-newsletter to be first to hear when this goes live. 

  • WHERE CAN I SEE A LIST OF EXHIBITING ORGANISATIONS AND PRODUCTS?

    The confirmed exhibiting organisations will be announced before the event. If you would like to become an exhibitor, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. 

  • I AM COMING FROM OVERSEAS, WHERE CAN I STAY?

    Brussels, like most major cities has lots of hotel options for many budgets. We will be announcing our accommodation partner shortly. 

  • IS THERE FREE WIFI AT THE VENUE?

    Yes, there is free WiFi at Palexpo.

  • CAN I sell my products at aidex?

    The AidEx exhibition features 200+ suppliers of products and services as well as not-for-profit organisations showcasing their latest projects. Suppliers can only sell their products if they have booked an exhibition stand. Suppliers are welcome to attend as a visitor and to network, however anyone canvassing or selling outside of exhibition stands will be asked to leave. If you would like more information on booking a stand, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

  • IS AIDEX ACCESSIBLE TO ALL?

    Palexpo is fitted with ramps and the venue is wheelchair accessible. If you have specific requirements, please contact us.

  • CAN I BOOK A MEETING ROOM AT THE EVENT?

    AidEx has a number of seating areas available for you to have a meeting around the exhibition. There are also meeting rooms just outside of the hall available for private meetings (for 30-100 people). If you would like to find out more about booking a meeting room, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

CONTACT

  • I AM INTERESTED IN TAKING A STAND AT THE EXHIBITION OR SPONSORING

    To find out more information on booking an exhibition stand or sponsoring a feature within the event, please contact Iska Meyer-Wendecker This email address is being protected from spambots. You need JavaScript enabled to view it. or Nicholas Rutherford This email address is being protected from spambots. You need JavaScript enabled to view it. 

  • I AM INTERESTED IN SPEAKING IN THE CONFERENCE

    The AidEx conference is designed to be collaborative and informative with a high-level keynote speaker each morning, followed by interactive panel sessions throughout the day. The conference speakers are invited to contribute based on their experience in relation to the conference theme. If you, or a colleague would like to request to speak in the conference, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

  • I AM INTERESTED IN BEING AN EVENT PARTNER

    AidEx partners with various media, associations and relevant organisations to help promote the event. If you are interested in being a partner, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

  • I AM A MEMBER OF THE PRESS AND NEED A PRESS PASS OR MORE INFORMATION

    Any press registering for AidEx who select 'Press' as their job type will receive a press badge (these will be vetted). There will be a press office at AidEx next to the registration area. If you would like any event information or access to press releases or quotes, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

  • my question is not listed here

    If you have a general question about the event, please contact the team on This email address is being protected from spambots. You need JavaScript enabled to view it. and we will do our best to help.